A meeting in a bright meeting room

Email migration for a university with 12,000 mailboxes

A migration from IBM Notes to Outlook, planned and led without downtime for operations.

A university replaced its IBM Notes environment. ODCUS led the migration of around 12,000 mailboxes to Outlook as project lead, from planning to completion.

Starting point

An IBM Notes environment that had grown over years was to be replaced without disrupting daily operations for a large user base.

Approach

  • Migration planning and a wave concept for around 12,000 mailboxes
  • Coordination of business units, IT and service providers
  • Communication and support for the user base
  • Steering of timelines, risks and quality

Result

  • An orderly migration to Outlook with no operational downtime
  • A user base taken along instead of surprised
  • A cleanly completed project within the planned time

Methods and tools used

Project leadershipExchange OnlineMigrationChange