Strategic IT procurement
IT services and products are frequently acquired without adequately reflecting on actual requirements or business value. Decisions are made under time pressure without objective comparability or a shared understanding. We provide structure to the procurement process so that organizations can make decisions based on need and impact.
What makes IT procurement so complicated
Many companies repeatedly face the same challenges when procuring IT services and products. Lack of comparability, unclear requirements or internal goal conflicts cause decisions to lose impact and lead to costly corrections. Our experience shows that it is seldom a shortage of options, but rather a lack of structure, transparency and a clear decision-making framework.
Challenges
Experiences from numerous projects with companies and organizations across different industries have generally revealed similar or easily adaptable challenges.
Unclear offers are difficult to compare
Offers are often worded differently, making services hard to compare and pricing structures opaque. Without a standardized evaluation framework, the procurement process becomes uncertain. Decisions are based on intuition rather than facts, carrying long-term risks.
Procurement, IT, and business units aren’t aligned
When goals and evaluation criteria are not aligned, every decision becomes a compromise. This creates friction, slows down the process, and leads to solutions that don’t hold up in practice. The broader perspective is lost as each group pursues different objectives.
Needs aren’t clearly defined
If a thorough requirements analysis is missing, you end up procuring what seems feasible rather than what’s actually needed. This leads to rework, inefficiency, and unnecessary use of resources. The result is often frustration during implementation and low acceptance.
Lack of visibility into existing systems
Oft ist nicht klar, was bereits im Einsatz ist oder wie es genutzt wird. Das erhöht die Komplexität, sorgt für Redundanzen und erschwert die Bewertung neuer Investitionen. Entscheidungen werden getroffen, ohne die bestehende Basis wirklich zu kennen.
No clear framework for decision-making
Without clear processes, roles and criteria, evaluations remain subjective. Decisions drag on or lack transparency. There’s no guidance, and with each new procurement the process starts from scratch.
Shadow IT undermines visibility
Business units procure solutions independently, often without consultation. This leads to a fragmented IT landscape, increases risks and complicates centralized management and governance. The consequences only become apparent later in terms of security, integration and costs.
Make or buy decisions are not evaluated properly
Whether a solution should be built in‑house or sourced externally is often decided on gut feeling. There are no criteria to weigh economic and strategic factors against each other, leading to false dependencies or missed opportunities.
Clarity in evaluation, confidence in decision-making
IT investments often don’t fail because of the options available, but due to a lack of comparability and unclear decision criteria. Without structured evaluation the benefits remain uncertain, risks go unnoticed and decisions are delayed. We work with you in an open, structured way and focus on what truly matters. Together we build a solid foundation that brings together technological, economic and organizational perspectives.
Analysis of the company’s current situation
Before we discuss procurement, we first clarify the status quo together: Which IT services and products are already in place? Where are there overlaps or gaps? What requirements arise from the business, IT, and strategic perspectives? Only once the picture is complete can we act with precision.
Reflection on make or buy decisions
We help you find the right balance between internal delivery and external sourcing. This involves not only cost effectiveness but also knowledge retention, controllability and long term scalability. Decisions are made based on clear, transparent criteria rather than politics or impulse.
Developing meaningful selection criteria
What really matters, price, service quality, integration capability or future viability? Together with you we develop evaluation criteria that are not only Excel-friendly but deliver real value. This leads to decisions that remain robust long into the future.
Structuring and Formulating Requirements
We help make requirements tangible—technical, functional, and organizational—ensuring they remain understandable, actionable, and comparable. No overengineering, just clarity that providers grasp and that truly advances your business.
Support in selection, decision making and negotiation
Wir sind auch dann an deiner Seite, wenn es konkret wird. In der finalen Bewertung, im Proof-of-Concept, bei Rückfragen oder in Verhandlungen. Unser Ziel ist es, Sicherheit im Prozess zu schaffen, nicht durch Lautstärke, sondern durch gute Vorbereitung und Klarheit.
Ensuring Implementability and Ongoing Operations
The best solution is worthless if it isn’t integrable. We consider operation, integration, and governance from the selection phase onward. This way, the choice doesn’t become an isolated project but a step toward an IT landscape that works and grows with your business.
The realization of your success
With our expertise and experience, we help you to master the challenges of the digital world. We get you and your organization to your destination. We are at your side as a partner!
Our solution for you
- IT Sourcing Strategy
- Bedarfsanalyse & Anforderungsmanagement
- Ausschreibungs- und Vergabeunterstützung
- Verhandlungsbegleitung & Vertragsklarheit
- Governance für IT-Beschaffung & Leistungsmessung
- IT Value Management
